Updated on: 11/05/2025
Legal entity: One Future Incorporated (“One Future”, “we”, “us”, “our”)
Contact: hello@one-future.org
This Policy explains how we collect, use, disclose, and protect personal information when you interact with One Future—including when you visit our websites, apply/register for programs or conferences, receive our communications, attend our events, or engage with our social channels. It applies to all individuals worldwide whose data we process, with region-specific rights noted below (Canada, EU/EEA, UK, US—California, and Québec).
We follow the PIPEDA principles across our Canadian operations, which set the ground rules for private-sector privacy practices.
A. You provide directly
B. Collected automatically
C. From third parties
We collect and use personal information to:
These purposes align with PIPEDA’s fair information principles (identifying purposes, consent, limiting use, safeguards, openness, individual access, etc.).
For individuals in the EU/EEA or UK, we process personal data under:
Our programs are open to ages 17 to 50. Where local law treats under 18 as a minor, we may request parental/guardian authorization for certain processing (e.g., travel or media releases). We do not knowingly collect data from children under 16.
We share personal information only as needed with:
We do not sell your personal information.
We keep personal information only as long as necessary to fulfill the purposes described above, to meet legal, audit, tax, or reporting obligations, and to resolve disputes. When retention is no longer required, we securely delete or anonymize data consistent with PIPEDA’s limiting retention principle.
We implement administrative, technical, and physical safeguards appropriate to the sensitivity of the data (e.g., access controls, encryption in transit and at rest where applicable, logging and monitoring, vendor due diligence, and employee training). No method is 100% secure; we continuously improve our controls.
Breach response: Where required, we will notify affected individuals and regulators of privacy breaches posing a real risk of significant harm (PIPEDA), and comply with Québec Law 25 thresholds for breach notification if applicable.
Canada (PIPEDA): Request access and correction of your personal information; challenge compliance; complain to the Office of the Privacy Commissioner of Canada (OPC) if unresolved.
EU/EEA & UK (GDPR/UK GDPR): Rights to access, rectification, erasure, restriction, portability, object, and to withdraw consent where applicable; and to lodge a complaint with your supervisory authority.
California (CCPA/CPRA): Subject to applicability thresholds, California residents may have rights to know/access, delete, correct, opt-out of certain sharing/sale, and non-discrimination.
To exercise rights, contact info@one-future.org. We will verify your identity and respond within the timelines required by applicable law.
We operate from Canada and may store/process data in Canada, the US, the EU, the UK, or other countries where our trusted vendors are located. When transferring EU/EEA/UK personal data internationally, we use appropriate safeguards, such as the EU Standard Contractual Clauses (SCCs) and UK transfer mechanisms, plus transfer risk assessments as appropriate.
We send commercial electronic messages (CEMs) only with consent (express or implied) and include sender identification and an easy unsubscribe. We keep consent records as required by CASL. You can opt out any time via the link in our messages or by contacting us.
We use cookies and similar technologies to operate, secure, and improve our sites, and to understand campaign performance. Where required, we request consent for non-essential cookies. You can manage cookies through your browser or our cookie settings. For EU/UK visitors, we align with GDPR transparency and consent expectations (and respond to rights requests as noted above).
We document our events (photo/video/audio) for security, archival, storytelling, and promotional purposes. By entering an event space, you may be included in recordings.
We do not engage in solely automated decisions that produce legal or similarly significant effects about you. We may use basic ranking or scoring during application review to streamline workflows, but final decisions involve human judgment.
Our sites may contain links to external sites or plugins (e.g., social media). Their privacy practices are governed by their own policies; please review those separately.
For individuals in Québec, we maintain a public, clear, and simple privacy policy, designate a privacy officer, adopt governance rules for personal information, and provide breach notices in accordance with Law 25. Where we collect personal information through technological means, we publish this policy on our website and notify of material changes.
Privacy Officer — One Future Incorporated
Email: hello@one-future.org
If we cannot resolve your concern, you may contact the Office of the Privacy Commissioner of Canada and, if applicable, your local supervisory authority (EU/UK) or provincial commissioner.
We may update this Policy to reflect legal, technical, or operational changes. We will post the “Effective date” above and, where required by law, provide additional notice.
